Foreign trade business and document operation detailed whole process

1Customer inquiry: Generally before the customer under perchase Order, there will be relevant Order Inquiry to the business department, do some details of understanding2Quote: Business Department timely reply to guest inquiries, determine the name of the goods, model, manufacturer, quantity, delivery time, payment method, packaging specifications and cabinet type, peroforma Invoice to the customer to make a formal quotation3Get orders: After negotiation, receive the customer's formal order perchase Order4Place a production order: After receiving the guest's order confirmation, place the order to the factory and arrange the production plan5Business approval: After the business department receives the order, it first makes the business review formFill in the items according to the "Export Contract Review Form" truthfully and list the various estimated costs as far as possibleContract approval requires a fax of the guest's order and the purchase contract with the factoryThe audit form shall be signed by the salesman, approved by the department manager, and then submitted to the management personnel for approval before it can be executedIf the amount is large, or there are provisions such as advance payment and commission, it must be approved by the general manager of the companyAfter the contract is approved, the sales order is made and handed over to the department processperson for follow-up6Release of production notice: after determining the delivery time, the business department can issue production notice to the factory on time after determining the delivery date: 6.1: If it is L/C payment of customers, usually in the delivery period 1 month before the confirmation l/C has been received, after receiving L/C should be the clerk and the document clerk separately review the letter of credit, check whether there are errors, delivery time can be guaranteed, and other possible problems, if there are problems please immediately change the certificate 6.2: If you are a customer who is making a T/T payment, confirm that the deposit has arrived 6.3: If it is a customer, or through the bank D/A and other ways to receive foreign exchange, etc , need to be confirmed by the manager 7 Inspection: 7.1: One week before the delivery date, to inform the company inspector inspection 7.2: If the guest wants to inspect the goods by himself or by designated inspection personnel, the customer should check the goods and inform the planning department of the date of the inspection one week before the delivery date 7.3: If the guest designates a third-party inspection goods company or fair line, etc , to contact the inspection company two weeks before the delivery time, make an appointment for inspection time, to ensure that the delivery time is arranged before the time of delivery Notify the factory of the inspection time after determining 8 Prepare the basic files The packing information provided by the factory, the production of export contracts, export commercial invoices, packing slips and other documents (shall be produced by the business follower and handed over to the document clerk) 9 Commodity inspection: If it is a national statutory commodity inspection products, in order to place orders to the factory to explain the requirements of the inspection, and provide export contracts, invoices and other commodity inspection required information And also to tell the factory in the future export port of products, to facilitate the factory for inspection The inspection voucher/slip should be obtained one week before shipment 10 Charter edgy: 10.1 If the contract with the guest is a FOBCHINA clause, the guest will usually designate a transport agent or shipping company Should be as early as possible with the freight forwarder contact, inform the delivery intention, understand the export port to be arranged, the ship schedule and other circumstances, Q confirmed that the factory delivery can be earlier than the opening date at least a week ago, and whether the ship's schedule can meet the delivery time required by the guest A WRITTEN ORDER NOTICE (INGORDER) SHOULD BE SENT TO THE SHIPPING COMPANY TWO WEEKS PRIOR TO THE DELIVERY DATE, USUALLY ONE WEEK BEFORE THE START OF THE ORDER 10.2 If the seller pays the freight, the freight should be consulted with the shipping company or the shipping company as soon as possible, the freight rate, the opening port, etc After comparison, choose the price concessions, good reputation, the ship's schedule is suitable for the shipping company, and tell the salesman to inform the guests If the guest does not agree to choose another guest approved the boat company Two weeks prior to the start of the ship to settle the warehouse in writing, the procedure is the same 10.3 If the goods are not enough for a small cabinet, need to go bulk goods, to the freight forwarding company to order bulk positions Get the entry paper, but also to understand the cut-off time, entry customs clearance requirements, and so on 10.4 When ordering a position with a transport company, be sure to fax the written deposit paper, indicating the scheduled schedule, cabinet type and quantity, port of destination and other content, in order to avoid errors 11 Arrange tow cabinet: 11.1 After the goods are done well and the inspection is passed, the trailer company is entrusted to lift the cabinet and install the cabinet Trailer companies should choose safe and reliable, reasonable price of the company signed long-term cooperation to ensure safety and punctuality To fax the following information to the trailer company: the confirmation of the warehouse / cabinet paper, the ship company, the warehouse number, the letter of attorney of the tow cabinet, indicating the time of loading, cabinet type and quantity, the address of the cabinet, customs clearance, and loading port, etc If there is a checkered goods company to see the cabinet, to make a special statement, can not be late And asked to return a copy of the cabinet information, listing the cabinet number, license plate number, driver and contact telephone 11.2 Fax a load information to the factory, indicating the time of the cabinet, cabinet type, order number, order number, license plate number and the driver contact number 11.3 The factory is required to fax a loading notice to the business department as soon as possible after the container leaves the factory, specifying the time of departure of the container, the actual quantity of loading, etc., and keeping the packing number and seal number as the information of the bill of lading Be sure to remember the upper seal after the factory is required to install the cabinet 12 Commissioned customs declaration: at the same time tow cabinet customs declaration required information to the cooperative customs broker, entrusted to export customs declaration and do commercial inspection customs clearance exchange Usually two days are allowed for customs clearance (before the ship is intercepted) When entrusting customs clearance, should provide a cabinet information, including the goods and quantity, port, shipping company, warehouse number, cabinet number, ship opening and closing time, trailer company, cabinet type and quantity, the company's contacts and telephone 13 Obtained Transport Documents: 13.1 The contents of the bill of lading supplement shall be faxed to the shipping company or freight forwarder no later than two days after the start of the ship The supplement should be done according to the requirements of finding L/C or guests, and give the correct quantity of goods, as well as some special requirements, including the requirements of the shipping company with the bill of lading ship certificate 13.2 Urge the shipping company to come up with a bill of lading sample and freight bill as soon as possible After carefully checking the sample symup, confirm the contents of the bill of lading to the shipping company in writing If the bill of lading needs to be confirmed by the guest, first fax the bill of lading template to the guest, get confirmation and then ask the shipping company to produce the original 13.3 Timely payment of transportation and miscellaneous charges, after payment to notify the shipping company to obtain bills of lading and other transport documents in a timely manner Payment of shipping charges should be registered 14 Prepare other documents
14.1 Commercial invoices: The documents required by L/C are the most stringent for commercial invoices The date of the invoice should be determined after the opening date, before the delivery date The description of the goods in the invoice should be exactly the same as on L/C, and the lowercase and uppercase amounts should be correct The terms on the L/C invoice should be shown, to show the hoe If the invoice needs to be certified by the other embassy, it is usually 20 days in advance 14.2 FORMA Certificate of Origin: FORMA Certificate of Origin to be placed in the Inspection and Quarantine Bureau before shipment It is important to note that the shipping date is to be shipped before the L/C delivery date and the ship starts, after the invoice date Failure to handle before shipment, to handle the post-issuance certificate, need to provide customs declarations, bills of lading and other documents For goods transshipment through Hong Kong, FORMA certificates are usually to be signed by a Chinese commodity inspection company in Hong Kong to prove that the goods have not been reprocessed in Hong Kong 14.3 General certificate of origin: general certificate of origin can be handled in China Trade Promotion Association, the requirements are lower Can be completed in a short time after shipment If the certificate of origin to be signed by the embassy, but also the same as the invoice to be processed 20 days in advance 14.4 Shipping notice: Generally requires within a few days after the start of the ship, to inform the guests of the details of the shipment, including the name of the ship, flight times, the ship opening date, the expected arrival date, the goods and quantity, the amount, the number of packages, shantou, the port of destination agent and so on Sometimes L/C requirements to send proof, such as fax report, send a letter bottom list, etc , pay attention to the time requested by the guest 14.5 Packing slip: The packing slip should clearly indicate the packing conditionof the goods To display the quantity of each box, the gross weight, net weight, and the size of the outer box The total volume calculated by the size of the outer box shall be consistent with the indicated total product To display the hoe and box number for guests to find The weight of the packing slip, the volume to match the bill of lading 15 Bill: 15.1 If l/C is used to receive foreign exchange, all documents shall be prepared within the prescribed delivery time, and the documents shall be strictly reviewed to ensure that there are no errors before the bank is to be negotiated 15.2 If the t/T receipt is made, the bill of lading shall be faxed to the guest immediately after obtaining the bill of lading, and the original bill of lading and other documents shall be sent to the guest after the balance is confirmed 15.3 If T/T receives foreign exchange, the full amount is required to make a cabinet, to wait for the collection and then arrange tort cabinet You can send the original bill of lading to the guest as soon as you get it 16 Business registration: each single export business after the completion of the registration in a timely manner, including computer registration and written registration, easy to query later, statistics and so on 17 File Archive: All documents, L/C and negotiated documents must be kept in a complete set for inspection 18 Document clerks should pay attention to collect freight rate changes, schedule, routes, and other information, for the salesman to help quote